[ Your functions · HR & organisation ]
HR & organisation
Your organisation runs without you.
A schedule to redo, leave to approve, a forgotten mandatory review, a newcomer to onboard: HR admin eats up time you do not have. Eight agents orchestrate it quietly, and nobody is ever forgotten.
CERVOX alerts you before every legal deadline — probation period, professional review, expiring certification — to spare you mistakes and penalties. You manage the people; it handles the rest.
From recruitment to departure, from summer schedules to the most specialised employment obligations, CERVOX handles the day-to-day as well as the delicate cases, and always hands you a concrete deliverable. Hover over each card to see the work done.
Hover over a card: it flips over and reveals the work already done. The requests are translated here for readability; in CERVOX, you make them in French.
Job offer
I need to recruit a technician, write the ad.
On request
Answer
Ready-to-publish ad drafted: 2 versions (long for Indeed + short for social media), non-discrimination clause included, tone adapted to your brand.
Job ad
CERVOX
Onboarding
A new employee starts on Monday.
Automatic · Event-driven
Answer
Onboarding path triggered: equipment checklist, access, documents to sign, first-week schedule. Nothing is forgotten.
Checklist + plan
CERVOX
Leave & absences
Who is off next week?
Automatic · Weekly
Answer
3 absences identified, scheduling conflicts flagged. Leave balances up to date, approval of pending requests proposed.
Absence schedule
CERVOX
Team scheduling
Organise my team’s schedule for the week.
Automatic · Weekly
Answer
Optimised schedule: balanced workload, skills matched to tasks, absences included. Conflicts avoided, version to approve.
Schedule
CERVOX
Expense claims
Process the team’s expense claims.
Automatic · Monthly
Answer
8 claims processed: receipts read, amounts checked, limits verified, 1 anomaly flagged. Recap ready for reimbursement.
Recap + alerts
CERVOX
Calendar & optimiser
Optimise my calendar, it’s unmanageable.
Automatic · Daily
Answer
Calendar reorganised: journeys grouped, focus time protected, buffer slots added. 2 conflicts resolved, 1h30 recovered.
Optimised calendar
CERVOX
Meeting preparer
Prepare my annual review with this employee.
Automatic · Event-driven
Answer
Review sheet: past objectives, achievements, areas for improvement, topics to discuss. A balanced and supportive conversation outline.
Review sheet
CERVOX
Employment contract
Generate the contract for this new employee.
On request
Answer
Employment contract drafted: position, pay, duration, legal clauses, probation period. Compliant, specific fields to complete.
PDF contract
CERVOX
Application screening
I’ve received 30 CVs, help me sort them.
On request
Answer
30 CVs analysed and ranked: 6 matching profiles, 12 to look at, 12 outside the criteria. Summary per candidate, suggested interview questions.
Shortlist
CERVOX
Payroll preparation
Prepare this month’s payroll items.
Automatic · Monthly
Answer
Variables consolidated: hours, absences, bonuses, expense claims, benefits. Clean recap ready to send to the accountant / payroll software.
Payroll recap
CERVOX
Probation period tracking
Which probation periods are ending soon?
Automatic · Weekly
Answer
2 probation periods end in 15 days. Reminder sent, review outline prepared, legal notification deadline calculated.
Alert + outline
CERVOX
Leaving documents
An employee is leaving the company.
On request · Event-driven
Answer
Final settlement prepared: employment certificate, France Travail certificate, receipt. Exit checklist (access, equipment) generated.
Leaving file
CERVOX
Birthdays & seniority
Are there any HR dates I shouldn’t forget?
Automatic · Monthly
Answer
This month: 2 birthdays, 1 year of service for one employee, end of contract for a work-study student. Reminders and suggested gestures prepared.
Reminders
CERVOX
Training plan
What training should I plan for my team?
On request · Annual
Answer
Needs identified by position, available schemes (OPCO, CPF) listed, budget estimated. Annual training plan drafted.
Training plan
CERVOX
Internal rules
I need up-to-date internal rules.
On request
Answer
Internal rules drafted: working hours, discipline, safety, harassment, digital. Compliant with the French Labour Code, to be displayed and filed.
Document
CERVOX
Mandatory review tracking
Am I up to date on professional reviews?
Automatic · Quarterly
Answer
Alert: 3 mandatory professional reviews overdue (2-year deadline). Invitations prepared, outline provided — avoid the penalty.
Alert + invitations
CERVOX
Candidate replies
Reply to the unsuccessful candidates.
Automatic · Event-driven
Answer
Personalised, respectful reply emails prepared for 24 candidates. Employer brand preserved, sent in one click after approval.
Emails
CERVOX
Summer leave scheduling
How do I manage summer leave without bringing everything to a halt?
Automatic · Annual
Answer
Requests cross-checked, continuity of service verified: 1 conflict detected over 2 weeks. Trade-off proposed to keep the business open.
Leave plan
CERVOX
Job description
Create a job description for this role.
On request
Answer
Structured job description: duties, skills, reporting line, objectives, career path. A clear basis for recruiting and assessing.
Job description
CERVOX
Working time tracking
Is my team staying within the legal working hours?
Automatic · Monthly
Answer
Working time analysed: 1 employee repeatedly working overtime. Compliance alert, compensatory rest to schedule.
Report
CERVOX
Staff photo board & directory
Update the team directory.
Automatic · Event-driven
Answer
Internal directory updated: newcomers added, leavers removed, contact details and roles up to date. Shareable with the whole team.
Directory
CERVOX
Internal climate survey
How is my team’s morale?
On request · Quarterly
Answer
Anonymous survey prepared and analysed: 3 areas of satisfaction, 1 point of tension (workload). Concrete action recommendations.
Climate report
CERVOX
Team meeting preparation
Prepare my team meeting on Monday.
Automatic · Weekly
Answer
Agenda built: ongoing topics, decisions to make, team points, round table. Minutes of the last one recalled.
Agenda
CERVOX
Certification tracking
Are my employees’ certifications up to date?
Automatic · Quarterly
Answer
Certifications checked: 2 expire within 60 days (CACES, electrical). Renewal to schedule, training bodies suggested. Safety ensured.
Alert
CERVOX
[ And this is only a glimpse ]
These are just a few examples. From recruitment to departure, from scheduling to legal obligations, every moment in the life of your team has its agent. Whatever the HR case, CERVOX takes care of it.
CERVOX handles every scenario: it automates day-to-day work as well as the most complex situations, the ones you thought were impossible to delegate. Describe yours, and it takes it on.
[ Your functions ]
Explore the other pages in this section: